Oliver Bonas
In shape for the golden quarter
Led by Sean Blair
Before the busiest quarter of the retail year, the operations team made sure everyone knew who needed to do what, by when.
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Facilitation feesHow much does a facilitator cost?
As with most professional services, prices range widely. ProMeet sits at the professional end of the market, and we price by what is at stake, not by the hour.
How much does a ProMeet facilitator cost?
It depends on what is at stake. A strategic workshop with senior leaders on a complex, strategically important matter costs more than a lower-stakes, lower-risk session, because it needs more preparation, more experience in the room and more care afterwards.
We call this value-based pricing. Instead of charging by the hour, we look at how much the outcome matters, the seniority and size of the group, the complexity of the subject and the risk of getting it wrong. Then we propose one fee for the whole assignment, including the preparation, which for important sessions takes longer than the day itself.
ProMeet is priced as a senior professional service. Every assignment is designed and led by Sean Blair or Liam Isaac, drawing on more than twenty years and over 100 assignments for boards, governments, universities and global organisations. If you need a facilitator for a routine session at the lowest possible price, we may not be the right choice, and we will tell you so.
What a ProMeet fee covers
Most of the cost, and most of the value, sits outside the day itself.
- Understanding your contextBriefing conversations with the sponsor and, often, key participants.
- DesignObjectives, questions and a detailed process for your group and time.
- Facilitation on the dayA lead facilitator, plus a facilitator team for larger groups.
- MaterialsGridcards, wallcharts, LEGO® Serious Play® kits or online boards.
- The recordPhotographed outputs, actions and decisions shared afterwards.
- Follow-upA debrief and a recommended next step.
What changes the fee
- Preparation time. For important sessions, preparation takes longer than delivery. A one-day strategy workshop may need two or three days of design and conversations beforehand.
- Group size. Large groups need a facilitator team, often one facilitator for every few tables.
- Number of sessions. A series of workshops costs more in total but often less per session, because the design is shared.
- Complexity. Many stakeholders, sensitive politics or several languages need more design and sometimes more facilitators.
- Specialists. A strategic illustrator, video or LEGO® Serious Play® kits add cost and value.
- Travel. We work from Singapore and the UK, and travel across Asia and Europe.
How we quote
After a short call about the outcome you need, we send a proposal: objectives, a process outline, who will facilitate, and a fee. If the budget is fixed, tell us, and we will design the best process we can within it.
Is it worth it?
Start with the cost of the room. Twelve senior leaders for a day is an expensive day before anyone pays a facilitator. Their time is the largest cost of most important meetings.
Then the cost of getting it wrong. A poor decision, a strategy nobody owns, or a team that leaves less aligned than it arrived costs far more than any facilitation fee.
That is why price follows the stakes. The more an outcome matters, the more preparation, experience and care it deserves, and the more a well-run session is worth. The question to ask is not what the facilitator costs, but what the meeting is worth.
Ways to get more from your budget
- Get clear on the outcome before you ask for a quote. Clear objectives shorten design time.
- Use your own venue, if it has daylight and wall space.
- Combine related sessions into one assignment.
- Ask us to train your people, so future meetings run well without us.
Case studies
Relevant examples
Department for Work and Pensions
Time-pressured change planning, independently evaluated
Led by Sean Blair
A newly merged organisational development team planned the transition for people in two organisations. The meeting was part of a formal evaluation of participatory methods in central government.
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Thames Valley Housing
Management meetings people want to attend
Led by Sean Blair
A trial management meeting showed the difference. ProMeet then trained 35 senior leaders to run ProMeetings and fitted out the main meeting rooms with ProMeet tools.
Read the case study →Questions
Common questions
Short, direct answers about how we work.
Why does preparation cost as much as the day?
Because design is where most of the value is created. Understanding the context, agreeing objectives and designing the process are what make the day work.
Is online facilitation cheaper?
Sometimes, because there is no travel or venue. The design work is similar, and online sessions often run over several shorter blocks.
Can we start small?
Yes. Many clients start with one facilitated meeting, then adopt ProMeet tools and principles for every meeting.
How do we get a quote?
Tell us what you need to achieve, roughly who will be there and when. We reply within two working days.
You don't want a meeting. You want an outcome.
Tell us what you need to achieve. We will help you design the time together to get there, and reply within two working days.