A board meeting at work: objectives on the left, every contribution captured on the wallchart behind.

Meeting facilitation · Singapore, Asia and Europe

Meetings that decide, plan and commit

You have a meeting with about ten people. It matters, and it needs to move things on. We make it decisive, focused and worth everyone's time.

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A board meeting at work: objectives on the left, every contribution captured on the wallchart behind.

What we facilitate

For the meetings that matter most

Boards, executive teams and project groups bring us in when progress has stalled, views differ, or the leader wants to take part rather than chair.

Board and executive strategy meetingsBoards and executives working together on ambition, direction and the choices ahead.
Leadership and management team meetingsRegular meetings that are productive and enjoyable, and a team that keeps them that way.
Planning meetingsQuarterly, annual and business planning that ends with who does what, by when.
Project meetings, including hybridProject kick-offs and reviews with colleagues in the room and on video.
Team effectiveness and cultureBuilding trust, respect and support where it shows up: in the team's own meetings.
Onboarding a new board or teamTurning people who have never met into a cohesive group within hours.

What you get

Before, during and after your meeting

Every assignment starts with a conversation about what you need to happen because of the session. Then we design backwards from there, using the ProMeet method.

Before
- A call with the chair or sponsor to agree the outcome you need
- Agenda items turned into objectives with active verbs
- A process designed for your group and the time available
On the day
- Neutral facilitation, so the chair can take part
- Every view captured on gridcards, visible to all
- Decisions tested with Scales of Agreement before they are made
After
- Photographed outputs and actions shared within days
- A clear record of who does what, by when
- Optional coaching so your team can run meetings this way

Case studies

Examples, with results

Open any card to see the results and what the client said.

ESCMID

A board and executive office agree the future of a congress

10 people1 day

Led by Sean Blair

Europe's leading society in clinical microbiology brought its executive board and executive office together, for the first time in this way, to shape the future of an 11,000-person annual congress.

Details and feedback

Agreement on the outcomes the congress must create
A refined vision and its consequences
An action plan and timetable after reviewing two growth scenarios

"You as facilitator did a great job in keeping us on track, stimulating beneficial exchange and avoiding or cutting short futile discussions. With your facilitation, we took great results home and surpassed all expectations."Judith Zimmermann, Executive Director, ESCMID

Read the case study →

The Arts Club London

Onboarding a new board in five hours

10 people5 hours

Led by Sean Blair

A new chairman invited a new board, many of whom had never met, to take a fresh look at vision and strategy.

Details and feedback

A shared vision
Six strategic objectives
A prioritised action plan for each objective

"ProMeet took a group of executives from diverse backgrounds many of whom had never met before and managed to meld them into a cohesive board within a few hours."Brian Clivaz, Chief Executive, The Arts Club

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Fight for Sight

Understanding the choices we face

18 peopleTwo workshops, 3 and 6 hours

Led by Sean Blair

The UK's leading eye research charity sought real agreement between trustees and executives on ambition, direction and the strategic choices ahead.

Details and feedback

A vision tested with Scales of Agreement
Five big strategic questions, each answered in writing
Action plans and a learning review

"You helped us to move on very significantly, both in the way we work and in the development of our five year strategy."Nigel Pantling, Chairman, Fight for Sight

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Oliver Bonas

In shape for the golden quarter

8 people4 hours

Led by Sean Blair

Before the busiest quarter of the retail year, the operations team made sure everyone knew who needed to do what, by when.

Details and feedback

Vital objectives clarified
A three-month action plan for every objective
Dependencies on other departments identified and planned

"ProMeet is an extremely effective meeting system that enabled us to get straight to the point and action plan key objectives to deliver our strategic plan."Cecily Mills, Oliver Bonas

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Nokia Siemens Networks

Planning in physical and virtual rooms

8 people1 day

Led by Sean Blair

A European working group and its design agency, with colleagues joining by video, created a persona-driven 12-month intranet development plan.

Details and feedback

Business objectives clarified
Customers segmented into personas
A 12-month plan with milestones, and 90-day individual plans

"The process they brought to the meeting was able to be adapted to fit our needs and the facilitation was both focussed and flexible."Graham Honeywill, Head of Online Marketing and Tools, Nokia Siemens Networks

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Thames Valley Housing

Management meetings people want to attend

18 people3.5 hours, then training for 35 leaders

Led by Sean Blair

A trial management meeting showed the difference. ProMeet then trained 35 senior leaders to run ProMeetings and fitted out the main meeting rooms with ProMeet tools.

Details and feedback

Organisation-wide adoption of ProMeet
35 senior leaders trained
Meeting rooms equipped with ProMeet tools

"Pro-Meet has stood the test of time. Our best meetings are ones that stick to Pro-Meet principles and use the Pro-Meet tools. Highly recommended. And that's from someone who started out as sceptic!"Jayne Hilditch, Corporate Services Director

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BHASVIC

A high-performing team becomes a happy team

7 people11 sessions over 6 months

Led by Sean Blair

The senior management team of one of England's top sixth form colleges learned to use ProMeet tools and dialogue to build trust, respect and support in their everyday meetings.

Details and feedback

Significant self-assessed shift from a group to a team identity
Team members reported 'fundamental' change
2016 Facilitation Impact Award from the International Association of Facilitators

"Working with Sean has been a transformational experience for the Senior Management Team at BHASVIC. We have had conversations together and have made progress of a kind that we cannot imagine would ever have been possible without his skilled and committed help."Chris Thomson, Principal, Brighton Hove and Sussex Sixth Form College

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WaitroseLSP

Community for a dispersed team

14 people7 hours

Led by Sean Blair

Senior programme managers who rarely meet built a shared picture of what effective team life looks like, feels like and does.

Details and feedback

A shared vision of the team's purpose
Agreed positive behaviours, and the negative ones to avoid
Plans to drive change, and individual action plans

"Right from the initial call, he helped develop the agenda and identify sessions to make the best use of the day in achieving its outcomes."Shah Irani, Lead Programme Manager, Waitrose

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Pernod RicardLSP

Building ingenuity in a finance and IT team

33 people3 hours

Led by Sean Blair

The UK Finance and IT team explored its strengths, agile imagination and how to be ingenious in leading change.

Details and feedback

A shared view of the team's strengths
Ideas senior management could act on
A full set of workshop outputs

"One of my biggest gripes with any workshop is keeping the attention of everyone participating. However, with Sean's session we could have easily gone on without anyone starting to lose momentum."Sundeep Bhardwaj, Commercial Analyst, Pernod Ricard

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FutureLearnLSP

Team vision and behaviours

12 people4 hours

Led by Sean Blair

A marketing team gave each other feedback on leadership strengths, built a shared 12-month vision and identified the behaviours that would help or hinder it.

Details and feedback

Peer feedback on leadership strengths
A shared vision, recorded as a told story
Positive and negative behaviours, in models

"Even the tiniest detail has been carefully thought through. We had fun and came out of the day with important learning."Rita Fevereiro, Marketing Manager, FutureLearn

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London College of CommunicationLSP

Insight into a complex system

8 people3 hours

Led by Sean Blair

Academic and timetabling staff modelled the whole timetabling system to see what worked, what did not and what to do better.

Details and feedback

Five root-cause problems identified
Recommendations on teamwork, resources and decision making
Better relationships between academics and managers

"The great thing about Lego Serious Play in this context was that it allowed the group to have an adult conversation about the timetabling system without judgement or blame."Nicky Riley, Project Manager, LCC

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Why it works

Experience you can lean on

Governance

Sean has served on five boards

The Business Link accreditation advisory board, the Mayor of London's Creative Industries Commission, the RSA council and trustees, and the council of the Design Council. He understands the culture of boards and works with chairs creatively and sensitively while keeping attention on strategic priorities.

Planning

Planning is a core competency

Business, strategy and project planning are among the most common assignments we facilitate. Clients like the orderly, visual approach, and participants say they feel heard.

Capability

We pass on the tools

Some organisations go on to run every meeting the ProMeet way. Thames Valley Housing trained 35 senior leaders and fitted out its meeting rooms with ProMeet tools.

You as facilitator did a great job in keeping us on track, stimulating beneficial exchange and avoiding or cutting short futile discussions. With your facilitation, we took great results home and surpassed all expectations.

Judith ZimmermannExecutive Director, ESCMID

ProMeet is an extremely effective meeting system that enabled us to get straight to the point and action plan key objectives to deliver our strategic plan.

Cecily MillsOliver Bonas

ProMeet took a group of executives from diverse backgrounds many of whom had never met before and managed to meld them into a cohesive board within a few hours.

Brian ClivazChief Executive, The Arts Club

Questions

Common questions

Short, direct answers about how we work.

What size of group is a 'meeting'?

Typically six to fifteen people. Boards, executive teams, management teams and project groups. For larger groups, see workshop facilitation.

Can you facilitate our regular management meetings?

Yes, and we can teach your team to run them. Many clients start with one facilitated meeting, then adopt ProMeet tools and principles for every meeting.

Do you facilitate board meetings and board-executive sessions?

Yes. Sean has served on five boards. We often work with a chair and chief executive to design sessions where board and executive think together on strategy. See board away days.

Can you run the meeting in Singapore or elsewhere in Asia?

Yes. Sean Blair leads our work in Singapore and Asia, and Liam Isaac leads it in the UK and Europe. We facilitate in person in both regions, or online.

You don't want a meeting. You want an outcome.

Tell us what you need to achieve. We will help you design the time together to get there, and reply within two working days.

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